Please Kindly Review and Approve Your Employee Timesheet

You can review your employees' timesheets at whatever point in the pay period, but yous must approve timesheets at the end of the period.  You will receive a notification e-mail from EmpCenter when approvals are due.

Please note, if you have hourly and salaried employees their timesheets take unlike approval windows.  See the Timesheet Deadlines folio for more details.

Access your employees' timesheets to review for approving past clicking on Approve Time Sheets from the Supervisor Dashboard or clicking on a name in the Timesheet Submissions box:

Note: if you don't encounter all the options listed under Time Entry, click on the arrow to expand the list.  The arrow is circled in the paradigm below

Approve Fourth dimension Sheets Overview

Note: you lot can click on whatever of the cavalcade headings (due east.g., employee id, proper noun) to sort the employees by that column.

1. Employees Active On: the Corroborate Time Sheets page defaults to the electric current catamenia and shows employees with timesheets for the current period.  To change the date, check the box side by side to Equally of Current Period and select the date from the calendar.
2. Assignments: employees that are assigned to you.  Typically this list will merely include your employees (notated by your name); if yous have been delegated employees from another supervisor you will come across that supervisor'south name listed.  Click on the name to display the employees.
3. Save Approvals: click to relieve changes fabricated on the page.  EmpCenter volition warn you if you try to move abroad from the page before saving changes.
4. Find: search for an employee by name, id, supervisor id, or assignment clarification.
5. Evidence: options are All Time Sheets (default) and Amended Time Sheets Just.
6. Current Fourth dimension Canvas – separated by pay period finish appointment - the order will change based on the electric current date (e.g., on 3/11 hourly timesheets will be listed showtime since the open salaried pay period for that date ends on 3/31).
   1. Timesheets for 1^st to end of calendar month timesheet employees.
   2. Timesheets for 16^th-15^thursday timesheet employees.

   If a timesheet was amended during the pay menstruation, it will too exist listed on this page. See the Amending Timesheets FAQ for more details.
7. Employee details: employee'south OSU id and Proper name.
8. Assignment details: the employee's assignment (includes job championship, position number, timesheet org, and termination date if terminated) and policy profile (determines how they use EmpCenter and controls leave types, pay codes, and time recording)
9. Timesheet Details:
   • Total Hours: full hours for the month.  This is calculated past adding Regular Hours, OT Hours, and Exit Hours.  Run across Appendix B in the Supervisor User Guide for a complete listing of pay codes included in each column.
   • Regular Hours: regular hours for the month.  This number includes all work performed at straight rate including clock time, worked hours, and stand by pay.
   • OT Hours: if the employee earned overtime during the month, the hours will be listed here.  This includes additional hours worked, comp time earned, and exchange time earned.
   • Leave Hours: if the employee took any type of leave during the calendar month, the hours will be listed here.
   • Exceptions: No ways there are no exceptions on the employee'southward timesheet, Yeah indicates in that location are exceptions.  The column will likewise be color coded with the highest level exception (white = informational, yellowish = warning, blood-red = error).  Ruby-red exceptions must be corrected by you or the employee before payroll processing.
   • Submitted: No means the employee has not submitted their timesheet, Yes indicates they have submitted their timesheet.  You tin approve a timesheet even if the employee has non submitted it all the same.
10. Approving details:
    • Approving Check box: check the box to bespeak your approval of the employee's timesheet.
    • History: click on the scroll to open a new window with the approval history of the timesheet – includes actions taken by the employee and the supervisor.
    • Refuse: click to reject the timesheet and send it back to the employee for correction.

Approving Timesheets

1. After clicking Approve Timesheets on the dashboard, select the group of employees you lot would like to review:
   
   Note: if you clicked on an employee name in the Timesheet Submissions box on the dashboard, the appropriate consignment volition already be listed and you can skip this footstep.
2. You will see all of the employees for the assignment selected listed, separated by pay period end date (terminate of month and mid-calendar month employees):
   
3. Click on an employee'southward row to view their timesheet:
   

4. The timesheet will open in a new window:
   

   You can edit the timesheet from this screen if needed.  The process and functions are the aforementioned as changes made when viewing the timesheet from the Edit Employee Time page or Enter My Hours.  See Editing Employee Time for more than information.

5. If no changes were needed, select Close Time Sheet to close the window and return to the Approve Time Sheet page:
   
   If changes were made, select Salve and Close to salvage your changes and close the window to return to the Corroborate Time Sheet page:
   
6. To approve the timesheet, check the box next to Approve in the Blessing column:




7. Click Relieve Approvals to salve your changes:
   

Y'all'll receive confirmation that your changes have been saved:


Note: yous can continue to review and approve timesheets before saving approvals; the system volition warn y'all if you try to move away from the page before saving your changes.

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Source: https://mytime.oregonstate.edu/how-do-i-approve-employee-timesheets

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